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The document “Instruction for ERIKS ERIKS´ Nomination Committees” describes how ERIKS’ two nomination committees shall work in preparing board elections. Approved by ERIKS board 2026-05-29. Revised when needed.
This instruction describes how ERIKS’ two nomination committees shall work in preparing board elections. It covers the composition, mandate and principles of the nomination committees, their working procedures, nominations, the terms and conditions of the nomination committees, as well as support provided to them. Much of the work of the two nomination committees is similar; however, each section also specifies the differences that apply respectively to the foundation ERIKS and to the association ERIKS Second Hand.
The purpose of this instruction is to establish a clear, transparent and appropriate process for the preparation of board elections.
ERIKS formally consists of two legal entities: the fundraising foundation ERIKS (Insamlingsstiftelsen Farbror Eriks barn- och hjälpverksamhet) and the non-profit association ERIKS Second Hand (Erikshjälpen Second Hand), each with its own board and its own nomination committee.
According to the foundation’s statutes, the board constitutes itself and appoints new members when necessary. In practice, this means that the board, particularly through its Chair, plays an important role in the process. The foundation has chosen to have a nomination committee as part of its work to ensure transparency and quality in the preparation of board elections. The foundation’s nomination committee consists of three members and is appointed at the constitutive meeting of the foundation board. It is desirable that at least one of the members of the nomination committee also serves on ERIKS’ board. Members of the nomination committee are appointed, on proposal by the board, for a term of three years and may be reappointed for a maximum of three terms.
The nomination committee of ERIKS Second Hand also consists of three members. The board of ERIKS Second Hand prepares the election of nomination committee members by collecting proposals from the member organisations . Two of the members are elected by the annual general meeting of ERIKS Second Hand, while the third member, who serves as the convenor, is appointed by the foundation board. Members of the nomination committee are appointed for a term of three years and may be reappointed for a maximum of three terms.
¹ The Board presents two names at the annual general meeting that it recommends; however, all nominations shall be presented at the annual general meeting.
The mandate of the nomination committees is to contribute to ensuring that each board possesses the collective competence, experience and anchoring required to fulfil its responsibilities and to support ERIKS’ long-term development. For the foundation, this mandate entails preparing proposals for board members and the presidium of the foundation board. For ERIKS Second Hand, the mandate entails preparing proposals for board members and auditors.
In preparing board elections, documented experience of financial governance shall be considered as an advantage. This refers to experience of having responsibility for financial management and governance of an organisation or a function within an organisation, for example as a board member, manager, project manager or operational lead. The nomination committees shall also give particular consideration to gender balance, diversity in age and life experience, and anchoring in ERIKS’ Christian values.
For ERIKS Second Hand, the mandate also includes identifying potential board members among representatives of the member organisations.
The nomination committees shall be given the opportunity to continuously follow the work of the respective boards, including through access to board minutes and through meetings with the board or the board Chair and the Secretary General. The nomination committees may also be invited to participate in the boards’ strategic discussions in order to gain a deeper understanding of the issues and challenges facing the boards.
The nomination committees should maintain ongoing dialogue and meet at least once per year. At this meeting, the Chair of each organisation may also be invited in order to provide a consolidated picture of the current situation and the boards’ recruitment needs. However, the final assessments and the formal handling of proposals remain the responsibility of each nomination committee, which shall act with a high degree of independence.
The work of identifying potential candidates and maintaining dialogue with individuals who may be considered for board assignments is carried out continuously throughout the year. In addition, the work includes the following recurring steps:
Each year, a survey is sent to all board members. The purpose is to clarify which members are available for continued assignments and to provide the nomination committee with a basis for assessing competence needs and nominating new members. The nomination committee compiles the survey responses.
The nomination committee presents an overall summary of the survey results at an appropriate board meeting as a basis for the continued nomination work. The convenor of the nomination committee is responsible for compiling, anonymising and presenting to the board Chair those parts of the survey responses that are relevant to the board’s continued work.
When the nomination committee has identified potential candidates, consultation shall take place with the respective Chair regarding the order in which candidates should be contacted. If the recruitment of a new Chair for the foundation is under consideration, corresponding consultation shall take place with the first and/or second Vice Chair. Before a candidate is formally asked to make themselves available, a conversation shall be held with the candidate and the Chair, and in the case of the foundation also with the presidium/executive committee.
The nomination committee shall account for how its work has been conducted and present and justify its proposal in the forum where the election takes place. For the foundation, this usually occurs at the constitutive board meeting, but may also take place at another board meeting. For ERIKS Second Hand, this occurs at the annual general meeting. The aim is for proposals to be prepared well in advance and distributed together with the meeting documentation ahead of the respective meeting.
Proposals for candidates shall be able to be submitted to the nomination committees, and contact details for the nomination committees shall be made available on ERIKS’ website.
For ERIKS Second Hand, all members of the association have the right to nominate candidates to the board. The nomination committee shall also consider nominations and expressions of interest submitted spontaneously by individual persons.
Members of the nomination committees are entitled, in the same way as board members, to meeting fees or compensation for loss of income, as well as reimbursement for travel expenses. Applicable amounts are set out by the foundations board at the constitutive board meeting.
The Secretary General is responsible for ensuring that the nomination committees receive the administrative support and information required to fulfil their mandates. This includes, among other things, an up-to-date list of current board members with contact details, year of appointment and term of office, as well as information about the organisation’s operations.
For ERIKS Second Hand, this support also includes administrative assistance with communications to members in connection with nominations.
Publicerad: 23 juni 2026