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The document “Instructions for ERIKS’ Nomination Committees” describes how ERIKS’ two nomination committees are to prepare for board elections. Approved by the ERIKS Board on May 29, 2026. Revised as needed.
These instructions describe how ERIKS’ two nomination committees shall operate in preparing for board elections. They cover the composition, mandate, and principles of the nomination committees; their working procedures; nominations; the terms and conditions governing the nomination committees; and the support provided to them. Much of the work of the two nomination committees is similar; however, each section also specifies the differences that apply to the ERIKS Foundation and the ERIKS Second Hand Association, respectively.
The purpose of this instruction is to establish a clear, transparent, and appropriate process for preparing board elections.
ERIKS formally consists of two legal entities: the fundraising foundation ERIKS (Insamlingsstiftelsen Farbror Eriks barn- och hjälpverksamhet) and the nonprofit association ERIKS Second Hand (Erikshjälpen Second Hand), each with its own board and its own nomination committee.
According to the foundation’s bylaws, the board organizes itself and appoints new members as needed. In practice, this means that the board—particularly through its Chair—plays an important role in the process. The foundation has chosen to establish a nomination committee as part of its efforts to ensure transparency and quality in the preparation of board elections. The foundation’s nomination committee consists of three members and is appointed at the inaugural meeting of the foundation’s board. It is desirable that at least one member of the nomination committee also serve on ERIKS’ board. Members of the nomination committee are appointed, upon the board’s recommendation, for a term of three years and may be reappointed for a maximum of three terms.
The nomination committee of ERIKS Second Hand also consists of three members. The board of ERIKS Second Hand prepares for the election of nomination committee members by collecting proposals from the member organizations. Two of the members are elected by the annual general meeting of ERIKS Second Hand, while the third member, who serves as the convener, is appointed by the foundation board. Members of the nomination committee are appointed for a term of three years and may be reappointed for a maximum of three terms.
¹ The Board presents two names at the annual general meeting that it recommends; however, all nominations must be presented at the annual general meeting.
The mandate of the nomination committees is to help ensure that each board possesses the collective expertise, experience, and grounding necessary to fulfill its responsibilities and to support ERIKS’ long-term development. For the foundation, this mandate involves preparing proposals for board members and the presidium of the foundation board. For ERIKS Second Hand, the mandate involves preparing proposals for board members and auditors.
When preparing for board elections, documented experience in financial governance shall be considered an advantage. This refers to experience in holding responsibility for the financial management and governance of an organization or a function within an organization, for example as a board member, manager, project manager, or operational lead. The nomination committees shall also give particular consideration to gender balance, diversity in age and life experience, and alignment with ERIKS’ Christian values.
For ERIKS Second Hand, the mandate also includes identifying potential board members from among the representatives of the member organizations.
The nomination committees shall be given the opportunity to continuously monitor the work of the respective boards, including through access to board minutes and through meetings with the board, the board chair, and the Secretary General. The nomination committees may also be invited to participate in the boards’ strategic discussions in order to gain a deeper understanding of the issues and challenges facing the boards.
The nomination committees should maintain an ongoing dialogue and meet at least once a year. At this meeting, the chair of each organization may also be invited to provide a comprehensive overview of the current situation and the boards’ recruitment needs. However, the final assessments and the formal handling of proposals remain the responsibility of each nomination committee, which shall act with a high degree of independence.
The process of identifying potential candidates and maintaining communication with individuals who may be considered for board positions is carried out on an ongoing basis throughout the year. In addition, the process includes the following recurring steps:
Each year, a survey is sent to all board members. The purpose is to determine which members are available for continued service and to provide the nomination committee with a basis for assessing competence needs and nominating new members. The nomination committee compiles the survey responses.
The nomination committee presents an overall summary of the survey results at an appropriate board meeting as a basis for its ongoing nomination work. The convener of the nomination committee is responsible for compiling, anonymizing, and presenting to the board chair those parts of the survey responses that are relevant to the board’s ongoing work.
Once the nomination committee has identified potential candidates, it shall consult with the respective Chair regarding the order in which candidates should be contacted. If the recruitment of a new Chair for the foundation is under consideration, the committee shall consult with the first and/or second Vice Chair. Before a candidate is formally asked to make themselves available, a conversation shall be held with the candidate and the Chair, and, in the case of the foundation, also with the presidium/executive committee.
The nomination committee shall report on how its work has been conducted and present and justify its proposal at the meeting where the election takes place. For the foundation, this usually occurs at the inaugural board meeting, but may also take place at another board meeting. For ERIKS Second Hand, this occurs at the annual general meeting. The goal is for proposals to be prepared well in advance and distributed along with the meeting materials prior to the respective meeting.
Proposals for candidates may be submitted to the nomination committees, and the contact information for the nomination committees shall be made available on the ERIKS website.
For ERIKS Second Hand, all members of the association have the right to nominate candidates to the board. The nomination committee shall also consider nominations and expressions of interest submitted spontaneously by individuals.
Members of the nomination committees are entitled, in the same way as board members, to meeting fees or compensation for loss of income, as well as reimbursement for travel expenses. The applicable amounts are determined by the foundation’s board at the inaugural board meeting.
The Secretary General is responsible for ensuring that the nomination committees receive the administrative support and information necessary to fulfill their mandates. This includes, among other things, an up-to-date list of current board members with contact information, year of appointment, and term of office, as well as information about the organization’s operations.
For ERIKS Second Hand, this support also includes administrative assistance with communications to members regarding nominations.
Published: 23 June 2026