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Instructions for Erikshjälpen's nomination committees describe the rules of procedure for the appointment of board members. It is decided by the Board and revised when necessary. Revised by EH Board 2023-12-01.
A coordinated election committee work and a strategic recruitment work for our various elected positions is one of Erikshjälpen's important future issues. We need to gather our forces to identify individuals who, with competence and heart, can help carry our organization into the future.
Erikshjälpen formally consists of two legal entities, Insamlingsstiftelsen Farbror Eriks barn- och hjälpverksamhet and the non-profit organization Erikshjälpen Second Hand (ESH), each with its own board of directors - and its own nomination committee.
In total, Erikshjälpen has the possibility to have six persons on nomination committees¹: three in the Foundation's nomination committee and three in ESH's nomination committee. In addition, the Statutes give the Foundation Board the possibility to influence the composition of the ESH Nomination Committee through the right to appoint the convenor of this Committee.
Without jeopardizing the formal independence and integrity of each nomination committee, the interaction between the nomination committees will be developed in the future. ESH's nomination committee is certainly more external in nature, responding to the annual meeting of the non-profit organization, while the Foundation's nomination committee is more internal in nature. But the mission is the same: To find the individuals who want to be involved and take responsibility for Erikshjälpen's continued development.
¹ The Foundation Nomination Committee is elected at the inaugural meeting of the Foundation Board. Two of the members of the ESH Nomination Committee are elected at the annual meeting of the ESH; the third (convenor of the ESH Nomination Committee) is appointed by the Foundation Board.
The search for interesting names and meetings with potential board candidates is a year-round exercise. However, to facilitate coordination, the two nomination committees meet for a joint annual meeting no later than November. The chairman of each organization also participates in this meeting, in order to focus on the current situation and recruitment needs.
The convenor of the ESH Nomination Committee is also tasked with convening this joint meeting - and ensuring the development and competence of the Nomination Committees. The convenor will also promote the dialog between the two committees throughout the year. However, the final considerations and the formal handling of names and proposals are the responsibility of each nomination committee to handle with great independence.
Nomination committees should also be given the opportunity to follow the work of the board on an ongoing basis, including by reading the board's minutes and meeting with the board or the chair and chief executive. The committees are also invited to the organization's annual 'Future Day' or equivalent - to follow the challenges faced by the organization's board members.
The Fundraising Foundation has for a number of years chosen to have an election committee. This is not mandatory for a foundation, but of great importance in principle for Erikshjälpen, which in various ways strives to increase its transparency. The foundation's statutes state only that the board "constitutes itself and appoints new members if necessary", and in practice the board, mainly through its chairman, has a greater influence over the nomination process than is the case in, for example, a non-profit organization.
The Rules of Procedure of the Board of Directors state that "The Board of Directors appoints the Nomination Committee with the task of preparing the election of members and the Bureau. The nomination committee shall consist of three people. It is desirable that at least one of these is a member of the Erikshjälpen Board. Members of the nomination committee are elected for a term of three years and can be re-elected for a maximum of three terms."
The basic task of the Nomination Committee is also stated in the Board's Rules of Procedure: "The Nomination Committee shall recruit members who provide the Board with the breadth of skills and experience required for the Board to fulfill its task in the best possible way. Erikshjälpen's Board shall have a gender balance and take advantage of the added value that arises when people of different ages and from different life backgrounds meet and interact."
The work of the nomination committee must also take into account the anchoring in Erikshjälpen's Christian values.
Immediately after the inaugural meeting of the Foundation, where elections are held, the Nomination Committee establishes a timetabled annual plan for the coming year and introduces any new Nomination Committee members. The plan shall be communicated to the Chair of the Foundation. The plan shall include the following components:
When a group of potential candidates is on the table, a consultation with the Chair of the Foundation takes place in order to establish the order in which candidates should be contacted. When a new chairperson is to be recruited, the corresponding consultation takes place instead with the first and/or second vice-chairperson. Before a candidate is finally asked to stand for election, a conversation must be held with the Chair or Vice-Chair.
At the inaugural meeting of the Board of Directors, the Nomination Committee shall give an account of its work and present and justify its proposal. The proposal and justification must also be submitted in writing, for distribution together with the Board documents.
The Foundation's statutes do not provide a model for this, but our desire is to make the organization available for name suggestions throughout the year. Contact details for the nomination committee should therefore be available on the website, and the nomination committee is responsible for evaluating the proposals received.
Erikshjälpen Second Hand, ESH, has been a non-profit organization since its inception. It has developed from a small local association focusing on the establishment of the first second-hand shop to the national association that today embraces a work that includes more than 60 shops around Sweden. With new statutes in place, and with a concrete decision to henceforth only have legal persons² as members of the association, the association's focus today is on broadening the range of members - and increasing the members' participation and influence. This ambition makes the role of the Nomination Committee central, not least in its role as a recipient of nominations, the identification of potential board members among the representatives of member organizations and as a rapporteur at the annual meeting.
In order to strengthen integrity and independence, no board member from ESH should be on the ESH nomination committee. Nor should any employee of any part of the Erikshjälpen family. ESH's nomination committee needs to be in all respects trustworthy towards ESH's annual meeting, where our ambition is to gather more and more representatives of our member organizations.
The ESH Board of Directors prepares the election of the members of the Nomination Committee by soliciting proposals from the member organizations³.
Members of the Nomination Committee are elected for a term of three years and may be re-elected for a maximum of three terms.
According to its statutes, the ESH's Nomination Committee shall consist of three members and "has the task of proposing the re-election or election of Board members and auditors". Two of the members are elected at the annual meeting, the convenor is appointed by the Foundation.
The mission is to recruit members who provide the Board with the breadth of skills and experience necessary for the Board to best fulfill its mission. ESH's Board should have an even gender distribution and take advantage of the added value that arises when people of different ages and from different life backgrounds meet and work together. In the work of the nomination committee, the anchoring in Erikshjälpen's Christian values must also be taken into account.
Immediately after the ESH annual meeting, where elections are held, the nomination committee establishes a timetabled annual plan for the coming year and introduces any new nomination committee members. The plan shall be communicated to the Chair of the ESH. The plan shall include the following components:
Once a group of potential candidates is on the table, a consultation with the Chairperson of the ESH takes place in order to establish the order in which candidates should be approached. Before a candidate is finally asked to stand for election, an interview is conducted with the Chairperson or his/her deputy.
At ESH's annual meeting, the nomination committee shall present a report on how its work has been conducted and present and justify its proposal. The proposal and justification must also be submitted in writing, for distribution together with the annual meeting documents.
All members of the non-profit organization Erikshjälpen Second Hand have the right to nominate to the ESH board. Contact details for the nomination committee should be easily available on the website. Spontaneous nominations and expressions of interest from individuals can of course also occur, and it is up to the nomination committee to evaluate these.
² "A local association, parish, ecumenical group or other cooperation with a social or humanitarian focus that shares Erikshjälpen's values and which, together with Erikshjälpen, Insamlingsstiftelsen Farbror Eriks barn- och hjälpverksamhet and other members, wants to work for the association's purpose can be admitted as a member." (ESH's statutes)
³ The Board of Trustees presents two names at the Annual Meeting, but all nominations must be presented at the Annual Meeting. The two members appointed by the annual meeting, and the convenor appointed by the Foundation, are elected for three years with staggered terms.
Members of the Nomination Committee are entitled to travel expenses and a meeting allowance in the same way as Board members. The current amounts can be found in the document Fees and conditions for elected members of the Boards and Nomination Committees of EH and ESH.
The Secretary General is responsible for ensuring that Erikshjälp's nomination committees receive:
Published: 01 August 2025