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The document “Instructions for Erikshjälpen’s Nominating Committees” describes the procedures for appointing board members. Adopted by the Erikshjälpen Board of Directors on May 29, 2026. Revised as needed.
These guidelines describe how Erikshjälpen’s two nomination committees are to proceed when preparing for Board elections. It covers the composition, mandate, and principles of the nomination committees; their procedures; nominations; the terms and conditions governing the committees; and support for the nomination committees. Much of the work carried out by the two nomination committees is similar, but each section also highlights the differences that apply to the Foundation and Erikshjälpen Second Hand, respectively.
The purpose of these instructions is to establish a clear, transparent, and effective process for preparing for board elections.
Erikshjälpen formally consists of two legal entities: the Farbror Erik Children’s and Aid Foundation and the nonprofit association Erikshjälpen Second Hand, each with its own board of directors and nomination committee.
According to the foundation’s bylaws, the board of directors constitutes itself and appoints new members as needed. In practice, this means that the board, particularly through its chair, plays an important role in the process. The foundation has chosen to establish a nomination committee as part of its efforts to ensure transparency and quality in the preparation of board elections. The nomination committee consists of three members and is elected at the foundation board’s inaugural meeting. It is desirable that at least one member of the nomination committee also serve on the Erikshjälpen board. Members of the nomination committee are elected, upon the board’s recommendation, for a three-year term and may be re-elected for a maximum of three terms.
Erikshjälpen Second Hands’ Nominating Committee also consists of three members. Erikshjälpen Second Hands’ Board of Directors prepares for the election of Nominating Committee members by soliciting nominations from the member organizations¹. Two of the members are elected by Erikshjälpen Second Hands’ annual meeting, while the third, who serves as convener, is appointed by the Foundation’s Board of Directors. Members of the Nominating Committee are elected for a three-year term and may be re-elected for a maximum of three terms.
¹ At the annual meeting, the board presents two names it recommends, but all nominations must be presented at the annual meeting.
The nomination committees’ mission is to help ensure that each board has the collective expertise, experience, and support necessary to fulfill its mandate and contribute to Erikshjälpen’s long-term development. For the Foundation, this mandate involves preparing proposals for members and the executive committee of the Foundation’s Board of Directors. For Erikshjälpen Second Hand , this mandate Erikshjälpen Second Hand preparing proposals for board members and auditors.
When preparing for board elections, documented experience in financial management is considered an asset. This refers to experience in being responsible for the finances and management of an organization or a unit within an organization, for example as a board member, manager, project manager, or operations manager. Nomination committees shall also give special consideration to gender balance, diversity in age and life experience, and alignment with Erikshjälpen’s Christian values.
For Erikshjälpen Second Hand , the assignment also Erikshjälpen Second Hand identifying potential board members among the representatives of the member organizations.
The nomination committees shall be given the opportunity to monitor the work of their respective boards on an ongoing basis, including by reviewing board minutes and through meetings with the board or the board chair and the CEO. The nomination committees may also be invited to the boards’ strategy discussions to gain a better understanding of the issues and challenges facing the boards.
The nomination committees should maintain an ongoing dialogue and meet at least once a year. The chairpersons of the respective organizations may also be invited to this meeting to provide an overall picture of the current situation and the boards’ recruitment needs. However, the final deliberations and the formal handling of proposals are the responsibility of each nomination committee, which should manage these matters with a high degree of independence.
The process of identifying potential candidates and engaging in dialogue with individuals who may be suitable for board positions is conducted on an ongoing basis throughout the year. In addition, this process includes the following recurring steps:
Every year, a survey is sent out to all board members. The purpose is to determine which members are available to continue serving on the board and to provide the Nominating Committee with a basis for assessing competence needs and nominating new members. The Nominating Committee compiles the survey responses.
The Nominating Committee presents a general summary of the survey results at an appropriate Board meeting to serve as a basis for the ongoing nomination process. The convener of the Nominating Committee is responsible for ensuring that the portions of the survey responses relevant to the Board’s ongoing work are compiled, anonymized, and presented to the Board Chair.
Once the Nominating Committee has identified potential candidates, it shall consult with the respective chairperson regarding the order in which the candidates should be contacted. If the recruitment of a new chairperson for the foundation is under consideration, a similar consultation shall take place with the first and/or second vice chairperson. Before a candidate is asked a final question regarding their willingness to stand for the position, a meeting must be held with the candidate and the chairperson, and, within the foundation, also with the executive committee/working committee.
The Nominating Committee shall report on how its work has been conducted and present and justify its proposal in the forum where the election takes place. For the foundation, this usually takes place at the inaugural board meeting, but may also occur at another board meeting. For Erikshjälpen Second Hand , this Erikshjälpen Second Hand at the annual meeting. The goal is for the proposals to be prepared well in advance and distributed along with the meeting materials prior to the respective meeting.
Nominations for candidates should be able to be submitted to the nomination committees, and contact information for the nomination committees should be available on Erikshjälpen’s website.
At Erikshjälpen Second Hand all members of the association have the right to nominate candidates for the board. The Nominating Committee shall also consider nominations and expressions of interest submitted spontaneously by individuals.
Members of the nomination committees, like members of the board, are entitled to meeting fees or compensation for lost income, as well as travel expenses. Current amounts can be found in the document “Fees and Terms for Elected Officials on the Boards and Nomination Committees of Erikshjälpen and Erikshjälpen Second Hand.”
The Secretary General is responsible for ensuring that the nomination committees receive the administrative support and information necessary to carry out their duties. This includes, among other things, an up-to-date list of current members with contact information, the year they took office, and their term of office, as well as information about the organization’s activities.
For Erikshjälpen Second Hand , this support also Erikshjälpen Second Hand administrative assistance with mailings to members in connection with nominations.
Published: 23 June 2026